Wedding Agreement

Deposit: A 50% deposit is requested to confirm your wedding reservation and catering event. If you selected our Celebration package, a portion of the deposit is applied to your non-refundable catering deposit noted in our cancellation policy. If your date is within 60 days from the time of signing full payment is due. Payment can either be by Visa, MasterCard, American Express, Discover PayPal, Venmo, or check. If you pay by check to confirm your reservation, we do request you mail the deposit within 3 days of signing. If your check is not received within 7 business days your reservation will be released. If an agreement is made to divide your payments into three installments, the first payment is non-refundable/non-transferable.

Final Payment: The balance for all wedding packages will be due in full 60 days prior to your wedding date or the date indicated on your original invoice. Final Payment must be paid by credit card, Venmo, or PayPal. If full payment is not received within 50 days of your wedding date or 10 days after the agreed upon final payment date, a 3% late fee will be applied. If changes occur after full payment is received, additional fees are to be paid within 72 hours of your wedding.

Taxes/Fees: A 9.75% Tennessee state tax has been applied to all charges in addition to a service fee. If you have booked the Butterfly Hollow Celebration wedding package the catering company applies a 15% service fee on their portion of the package. This fee has been included in your menu price listed on your invoice and not an additional charge.

Smoking: Smoking is not permitted on the grounds of Butterfly Hollow. This includes vaping and e-cigarettes. Please communicate this to your guests prior to their arrival.

Alcohol:  Butterfly Hollow Bed and Breakfast does not have a liquor license. We do allow limited consumption of alcohol as your wedding reception is considered a private party under Tennessee law. If you intend to bring alcohol on the grounds of Butterfly Hollow we permit beer, wine and/or champagne. At no time is liquor permitted on the premise for wedding receptions that include guests; this is to include consuming liquor in “shot” formation. If you desire liquor during your reception, Butterfly Hollow requires a certified bartender be hired through its catering company. 
Butterfly Hollow reserves the right to reduce the amount of alcohol being brought on property to ensure the safety of all its guests. Absolutely no one under the age of 21 should be permitted to drink alcohol. Management of Butterfly Hollow has the right to stop alcohol consumption at any time without cause. We ask all guests to please drink responsibly.

Force Majeure: Neither party shall be deemed to be in default or liable for any delays to or cancellation of the event, to the extent that performance thereof is delayed or prevented by acts of God or extraordinary weather conditions within the United States, unforeseeable changes in government restrictions, public enemy, war, civil disorder, fire, flood, explosion, riot or any other cause beyond the parties’ reasonable control making performance impossible. Butterfly Hollow reserves the right to cancel a reservation due to an emergency or natural disaster. In such a rare event, you will be contacted via phone with as much notice as possible and a full refund will be provided. DEALK, LLC will not be held liable for any other event related cancellation fees.

Cancellations: We certainly understand how “life happens” sometimes and that it might be necessary to change dates or cancel an event. Due to small nature of our business and that most weddings are reserved many months in advance, we have the following cancellation policy:

More than six months: If you cancel your event more than 180 days prior to your scheduled date, your wedding package deposit is refundable except for a $250 cancellation fee. If your payment has been into three or more installments, all payments received are non-refundable non-transferable.

Within six months: If you cancel within 180 days of your event date, your deposit payment(s) is forfeited.

Within sixty days: If the contracted date is cancelled within 59 days of the event, the entire payment of your package is forfeited. If you have not paid your final installment you will still be responsible for the outstanding amount.

Date/Package Change(s): In the event the Client wishes to change the date or package of the event, every effort will be made by Butterfly Hollow to transfer reservations in support of the new date/package. The Client agrees that, in the event of a date/package change, any expenses including but not limited to deposits and fees that are non-refundable are the sole responsibility of the Client. The Client further understands that last minute changes can impact the quality of the event and that Butterfly Hollow is not responsible for any compromises in quality associated with a change in date.

Damage Responsibility: Damage to Butterfly Hollow’s property by Client, Event attendees, or Client’s contractors will be Client’s responsibility. Client will accept full responsibility for any damages resulting from any action or omission of individual attendees in conjunction with Client activities. Butterfly Hollow must be notified at least 3 weeks in advance of use of outside contractors and further reserves the right to approve all outside contractors hired by Client for use at Butterfly Hollow. Butterfly Hollow reserves the right to approve all specifications, including electrical requirements, from all outside contractors and impose additional fees if necessary. Client is responsible for ensuring that any outside contractors or vendors used by Client at Butterfly Hollow maintain and provide evidence of insurance satisfactory to Butterfly Hollow of (i) Automobile coverage with limits in compliance with statutory amounts as required by applicable law; and (ii) comprehensive general public liability insurance covering automobile, personal injury and property damage with single limits of not less than one million dollars ($1,000,000.00) per person per occurrence. The insurance must be primary and non-contributory to any Butterfly Hollow policies.